City of Coral Gables
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File #: 16-4862    Version: 1 Name: Janitorial Services
Type: Resolution Status: Adopted
File created: 3/3/2016 In control: City Commission
On agenda: 3/15/2016 Final action: 3/15/2016
Enactment date: 3/15/2016 Enactment #: 2016-69
Title: A Resolution accepting the recommendation of the Chief Procurement Officer to award the contract for Janitorial Maintenance Services to SFM Services, Inc., in the amount of $1,192,809 annually, pursuant to Request for Proposals (RFP) 2015.10.26 and Section 2-828 of the Procurement Code entitled “Contract Award.
Attachments: 1. Signed Resolution 2016-69, 2. 03.15.2016 - Signed Cover Memo - Janitorial Maintenance Services.pdf, 3. Draft Resolution, 4. Evaluation Results, 5. Tabulation, 6. RFP Response, 7. RFP - Cost Increases, 8. Verbatim Transcript - CCMtg March 15 2016 - Agenda Item H-2 - Reso to award contract for Janitorial Maintenance Services
Title
A Resolution accepting the recommendation of the Chief Procurement Officer to award the contract for Janitorial Maintenance Services to SFM Services, Inc., in the amount of $1,192,809 annually, pursuant to Request for Proposals (RFP) 2015.10.26 and Section 2-828 of the Procurement Code entitled “Contract Award.

Body
The purpose of this contract is to provide janitorial services and “green” products to clean and maintain various City facilities including some newly added locations; the Adult Activity Center, Passport Parking Building, and 2506 Ponce de Leon Boulevard Building. All supplies, materials, equipment, machinery, tools, labor and supervision necessary to perform this work shall be furnished by the contractor. Services provided under this contract shall be carried out through planning, assignment of personnel, coordination of resources, inspections and other quality control activities, field operations, reporting, and other forms of administrative management required to provide optimal service quality and effectiveness.

On October 26, 2015, the Procurement Division of Finance formally advertised, issued, and distributed the Janitorial Maintenance Services RFP 2015.10.26. On November 10, 2015, a non-mandatory pre-proposal conference was held with thirteen (13) prospective proposers in attendance of the twenty- three (23) proposers who obtained the RFP package from the Procurement Division. On November 23, 2015, site visits were arranged to all the City facilities with twenty-one (21) participants in attendance.

On January 7, 2016, six (6) proposals were received in response to RFP 2015.10.26 as follows: National Cleaning Contractor USA, Inc., Kelly Janitorial System, Inc., SFM Services, Inc., ABP Maintenance Corp., Vista Building Maintenance Services, Inc., and Able Business Service, Inc.

On January 21, 2016, the Evaluation Committee convened to evaluate the six (6) responsive proposals and determined that SFM Services, Inc., is the top-...

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