City of Coral Gables
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File #: 16-4832    Version: 1 Name: General Engineering Consulting Services
Type: Resolution Status: Adopted
File created: 2/19/2016 In control: City Commission
On agenda: 3/15/2016 Final action: 3/15/2016
Enactment date: 3/15/2016 Enactment #: 2016-58
Title: A Resolution accepting the recommendation of the Chief Procurement Officer to authorize negotiations with EAC Consulting, Inc., A.D.A. Engineering, Inc., Stantec Consulting Services, Inc., and The Corradino Group of continuing contracts for General Engineering Consulting Services, pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ ) 2015.11.16; further authorizing an extension of the current General Engineering continuing contracts on a month-to-month basis until June 30, 2016, to complete negotiations and execute new contracts.
Attachments: 1. Signed Resolution 2016-58, 2. 03.15.2016 - Signed Cover Memo, 3. Draft Agenda Reso_Updated 03.08.2016_PDF

Title

A Resolution accepting the recommendation of the Chief Procurement Officer to authorize negotiations with EAC Consulting, Inc., A.D.A. Engineering, Inc., Stantec Consulting Services, Inc., and The Corradino Group of continuing contracts for General Engineering Consulting Services, pursuant to  Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ ) 2015.11.16; further authorizing an extension of the current General Engineering continuing contracts on a month-to-month basis until June 30, 2016, to complete negotiations and execute new contracts.

Body

The purpose of this Request for Qualifications process is to establish a qualified pool of engineering firms that will provide General Engineering Consulting Services, pursuant to Florida Statute 287.055 “Consultants’ Competitive Negotiation Act” (CCNA). Professional services provided under this RFQ will be for projects in which the estimated construction cost of each individual project under the contract does not exceed $2 million, and for study activities if the fee for professional services for each individual study does not exceed $200,000. The engineering services to be provided include, but are not limited to: Planning and General Civil Design Services, Paving and Drainage Assessments and Design, Surveying, Mechanical, Electrical, Plumbing and HVAC Assessment and Design, Structural Analysis and Design, Construction Management and Contract Administration, Construction Engineering and Inspection Services, Bridges (Structural Design and Inspections), and Cost Estimating.

 

On November 16, 2015, the Procurement Division formally advertised the General Engineering Consulting Services Request for Qualifications (RFQ) 2015.11.16. On November 24, 2015, a non-mandatory pre-qualifications conference was held with twenty-six (26) prospective firms in attendance, out of the eighty-four (84) firms and subcontractors who obtained the RFQ document from the Procurement Division.

 

On December 30, 2015, twelve (12) qualifications statements were submitted by the following firms: A.D.A. Engineering, Inc., AECOM Technical Services, Inc., Chen Moore & Associates, CSA Central, Inc., EAC Consulting, Inc., Keith and Schnars, P.A., M. Hajjar & Associates, Inc., Nova Consulting, Inc., SRS Engineering, Inc., Stantec Consulting Services, Inc., The Corradino Group, and T.Y. Lin International.

 

On February 3, 2016, the Evaluation Committee met to evaluate the qualification statements, which resulted in eight (8) firms being shortlisted as follows: A.D.A. Engineering, Inc., EAC Consulting, Inc., Keith and Schnars, P.A., Nova Consulting, Inc., SRS Engineering, Inc., Stantec Consulting Services, Inc., The Corradino Group, and T.Y. Lin International. On February 17, 2016, the Evaluation Committee requested oral presentations of the shortlisted firms. After the oral presentations and a question and answer session with each firm, the Evaluation Committee developed a recommended list of four (4) firms, in order of preference, for pricing negotiations consisting of: EAC Consulting, Inc., A.D.A. Engineering, Inc., Stantec Consulting Services, Inc., and The Corradino Group. The Chief Procurement Officer recommends negotiations be authorized with the recommended list of firms.

 

Under Florida Statute 287.055, known as the “ Consultants Competitive Negotiation Act,” the  Commission “shall select in order of preference no fewer than three (3) firms deemed to be mostly highly qualified to perform the required services,” who will be invited to enter into the negotiations phase to determine their compensation that will be paid under contract with the City. After compensation has been negotiated with the consulting firms, contracts will be submitted to the City Commission for approval.