City of Coral Gables

File #: 17-6222    Version: 1 Name: CDB Minutes 05.02.17
Type: Minutes Status: Noted and Filed
File created: 6/20/2017 In control: City Commission
On agenda: 7/11/2017 Final action: 7/11/2017
Enactment date: Enactment #:
Title: Cultural Development Board Meeting of May 2, 2017.
Attachments: 1. 05.02.17 MinutesforCC07.11.17, 2. CDB Minutes May 02 2017
Title
Cultural Development Board Meeting of May 2, 2017.
Body
CORAL GABLES CULTURAL GRANT:
Dr. Roth led a discussion of the Cultural Grant funding for the City’s FY2017-2018 annual budget. She shared that she met with the City Manager and suggested that the Board make a recommendation regarding the funding amount for this year, along with a recommended percent increase per year.

Ms. Burgos made a motion to recommend $200,000 for FY2017-2018 Cultural Grant funding with a recommendation to increase the allocated amount by 10% every year thereafter. Mr. Perez seconded the motion, which passed unanimously.

Dr. Roth introduced the discussion of updates to the current grant application and support forms. The Board received a list from staff of compiled comments previously submitted by Board members. Each comment was discussed with the following agreed upon updates:

· Due to a cross-over of the City’s fiscal year with scheduled events requesting funds, grant Applicants are required to include approved City logo in marketing and publicity materials for programs/projects taking place in Coral Gables regardless of whether a grant award will be made.
· Attach letter(s) of commitment from partnering organizations.
· Adjust Coral Gables Based Organizations’ maximum award to $10,000
· New applicants are required to meet with staff for a review of their draft application, understanding that this requirement does not guarantee a funding award.
· Require minimum 30% cash or in-kind match by the applicant.
· Include title and date for attendance at Arts & Business Council programs, regardless of whether attending as a scholarship recipient or not.
· Post PowerPoint of the grant process, including evaluation, on the Website.
· Include Evaluation point value on the application.
· Utilize laptops for Board members to view applications during the scoring meeting.
· Include two (2) hard copy sets of applications at the scoring meeting.
· Board members assigned to present/introduce...

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