City of Coral Gables
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File #: 19-8994    Version: 1 Name:
Type: Resolution Status: Adopted
File created: 7/26/2019 In control: City Commission
On agenda: 8/27/2019 Final action: 8/27/2019
Enactment date: 8/27/2019 Enactment #: 2019-239
Title: A Resolution approving the IT Department to repurchase GIS Enterprise License Agreement (ELA) from ESRI, the existing vendor of GIS applications, services, and support for Coral Gables.
Attachments: 1. Signed Resolution 2019-239, 2. EA_CoverMemo2019, 3. EA_Resolution_UPDATED, 4. EA_2019RenewalQuote, 5. EA_ESRI-SoleSourceAttestation2019, 6. EA_SoleSourceDeterminationMemo2

Title

A Resolution approving the IT Department to repurchase GIS Enterprise License Agreement (ELA) from ESRI, the existing vendor of GIS applications, services, and support for Coral Gables.

Explanation

The City of Coral Gables, through the Gables GIS section, has been using the industry standard, ESRI GIS software architecture for displaying and analyzing geographic information, for over 20 years. The maps and derivative charts and displays produced by Gables GIS have served the City’s decision-making processes and presentation needs over these years.

 

The City currently has an enterprise license agreement with ESRI approved by the Commission in 2016. This agreement provides for unlimited licensing of core products, as well as licensing for additional, enhanced features and analysis. The agreement also provides for continued support of our Hub Community Engagement platform, implemented this year, whereon the City provides access to publicly available data and applications.

 

The annual cost for the ongoing agreement is $41,902. This includes support for all GIS products deployed in the enterprise and for the community engagement hub.

 

The annual cost of the licensing agreement exceeds the normal procurement threshold of $25,000 for sole source products or services, and so requires commission approval.