Title
A Resolution accepting the recommendation of the Chief Procurement Officer to award the Enterprise Level Network Imaging Solutions contract to Acordis International Corporation, pursuant to Request for Proposal (RFP) 2014.05.15, and Section 2-828 of the Procurement Code entitled “Contract Award”.
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On May 15, 2014, the Procurement Division of Finance formally advertised, issued, and distributed the Enterprise Level Network Imaging Solutions RFP 2014.05.15.
On May 21, 2014, a non-mandatory pre-proposal conference was held with seven (7) prospective proposers in attendance of the seventeen (17) proposers who obtained the RFP package from the Procurement Division.
On June 24, 2014, four (4) proposals were received in response to RFP 2014.05.15 from Konica Minolta, Ricoh USA, Toshiba Business Solutions and Acordis International Corporation.
On July 10, 2014, the Evaluation Committee convened to evaluate the four (4) responsive proposals and agreed to invite the four firms submitting proposals to conduct presentations to the Evaluation Committee. On July 17, 2014, after the presentations, the Committee scored and ranked each one and determined that Acordis International Corporation was the most responsive and responsible proposer. Acordis International Corporation, is an independent information technology company presenting Xerox Multifunctional Devices and offering full solutions and services. While the other three (3) proposers were responsive, the Evaluation Committee deemed that Acordis offered the most comprehensive and customer service driven solution to the City.
The City’s goal for this project was to find cost savings with a full solution product line-up and service provider through one company. The plan is to replace the existing fleet of networked printers, wide-format plotters and locally installed multifunctional units utilizing a four (4) year lease agreement with the possibility of a buyout option at the City’s discretion. ...
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