Title
A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to extend contract no. RFP 2018-009A with Ashbritt, Inc., RFP 2018-009B with Phillips Heavy, Inc., and RFP 2018-009C with Ceres Environmental Services, Inc. for Disaster Debris Removal Services, pursuant to Section 2-764 of the City’s Procurement Code entitled “Approval of Change Orders and Contract Modifications.”
Lobbyist: N/A
Body
On June 12, 2018, the City Commission passed and adopted Resolution 2018-165 to award, negotiate and execute a contract with Ashbritt, Inc. (Primary), Ceres Environmental Services, Inc., (Secondary), and Phillips and Jordan, Inc., (Tertiary)
The Professional Services Agreement with Ashbritt Inc. and Phillips Heavy, Inc. were executed by the City on August 21, 2018, and with Ceres Environmental Services, Inc. on December 5, 2018 for a three (3) year period, expiring on August 20, 2021, with the option to renew for two (2) additional two (2) year periods, with a final expiration date of August 20, 2025.
The City previously approved two (2) separate extensions (Resolution 2025-98 and Resolution 2025-436) to extend the agreement until June 1, 2026, in anticipation of awarding new contracts for the services.
A solicitation is currently underway, and it is anticipated that the awards will be made sometime in June or thereafter.
Therefore, the City would like to extend the services again through July 1, 2026 or on a month-to-month basis until a new contract is awarded
It was confirmed that contract changes are allowed by FEMA as long as documented procurement policies and procedures are followed pursuant to 2 C.F.R § 200.317.
Section 2-585 of the Procurement Code, entitled “Authority” authorizes the City Manager to delegate authority to the Chief Procurement Officer to administer and make recommendations on contract modifications.
Recommended Action
Approve