City of Coral Gables - File #: 09-0753

• File #: 09-0753
• Version: 1
• Name: Procurement Code Revision
• Type: Ordinance
• Status: Adopted
• File created: 10/22/2009
• In control: City Commission
• On agenda: 11/17/2009
• Final action: 11/17/2009
• Enactment date: 11/17/2009
• Enactment #: 2009-53
• Title: Ordinance amending the City Code, Chapter 2, entitled “Administration,” Article XIII. entitled “Procurement Code” by correcting scrivener’s errors; by amending the following sections of the Procurement Code: 2-578 Definitions, 2-583 Application of this Code, 2-630 Centralization of procurement authority, 2-650 Authority, 2-678 Exemptions, 2-765 Methods of Source Selection, 2-766 Competitive sealed bidding (formal bids), 2-768 Competitive sealed proposals, 2-772 Special procurements/bid waiver, 2-773 Revenue generating and concession contracts, 2-833 Request for authority to enter in an agreement, 2-834 Contract Administration, 2-845 Right to conduct inspections and audits, 2-869 Determinations, 2-891 Relationship with user department, 2-950 Resolution of protested solicitations and awards-formal, 2-1004 Bid Security , 2-1007 Insurance requirement and 2-1059 Cone of Silence; further adding new Sections to the Procurement Code as follows: Sections 2-774 Sole Brand Procurement, 2-775 S...

Date	Ver.	Action By	Action	Result
11/17/2009	1	City Commission	adopted by Ordinance Number	Pass
10/27/2009	1	City Commission	approved as an Ordinance on First Reading	Pass

Title
Ordinance amending the City Code, Chapter 2, entitled “Administration,” Article XIII. entitled “Procurement Code” by correcting scrivener’s errors; by amending the following sections of the Procurement Code: 2-578 Definitions, 2-583 Application of this Code, 2-630 Centralization of procurement authority, 2-650 Authority, 2-678 Exemptions, 2-765 Methods of Source Selection, 2-766 Competitive sealed bidding (formal bids), 2-768 Competitive sealed proposals, 2-772 Special procurements/bid waiver, 2-773 Revenue generating and concession contracts, 2-833 Request for authority to enter in an agreement, 2-834 Contract Administration, 2-845 Right to conduct inspections and audits, 2-869 Determinations, 2-891 Relationship with user department, 2-950 Resolution of protested solicitations and awards-formal, 2-1004 Bid Security , 2-1007 Insurance requirement and 2-1059 Cone of Silence; further adding new Sections to the Procurement Code as follows: Sections 2-774 Sole Brand Procurement, 2-775 Standardization and 2-776 Bid Documents; Providing For Severability, Repealer and Effective Date. (Passed on First Reading on October 27, 2009.)

Brief History
Submitted for your consideration in the attached ordinance are a number of amendments to update the Procurement Code. Outlined below are the noteworthy items.

Section 2-583 Authority of the Commission, has been clarified in regard to their current authority to waive the Procurement Code. Under Section 2-678 Exemptions, the Procurement Code has been amended to exempt certain professional services contracts. In Section 2-765 Methods of Source Selection, the Code has been expanded to include Sole Brand Procurement and Standardization methods. These new source selection methods have also been added to 2-869 Determinations. Provisions related to revenue generating contracts under Section 2-773 have been amended to clarify that both competitive bids and competitive proposals may be used as methods of sou...