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A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to award Equipmentshare.com, Inc. as the lowest responsive and responsible bidder for Rental of Heavy Equipment, pursuant to Invitation for Bids (IFB) 2025-011 and Section 2-763 of the City’s Procurement Code entitled “Contract Award”.
Lobbyist: N/A
Body
This contract is being established to secure pricing for the rental of various pieces of heavy-duty equipment for the City of Coral Gables. This contract will be utilized for regular operations and during emergency events.
On May 8, 2025, the Procurement Division of Finance formally advertised, issued and distributed IFB 2025-011 Rental of Heavy Equipment. Twenty-nine (29) prospective bidders were notified through INFOR, the City’s web-based e-Procurement system.
Two (2) bids were received on June 13, 2025, in response to the IFB: Equipmentshare.com, Inc. and United Rentals (North America), Inc.
The responses were reviewed by the Procurement Division to determine responsiveness to the requirements of the IFB. During the responsiveness review, it was determined by Procurement, after consulting with the City Attorney’s Office, that United Rentals (North America), Inc. was non-responsive based on failure to provide sufficient detail and documentation in their submittal as required per Sections 3(A)(1) and 3(A)(2) of the IFB, as well as failure to provide the required Bidder’s Acknowledgement form. The Procurement Division finalized its’ due diligence process and confirmed that Equipmentshare.com, Inc. is responsive to the requirements of the IFB and a responsible bidder.
Recommended Action
Approve