City of Coral Gables - File #: 08-0460

• File #: 08-0460
• Version: 1
• Name: Debris Management Services
• Type: Resolution
• Status: Adopted
• File created: 6/17/2008
• In control: City Commission
• On agenda: 6/26/2008
• Final action: 6/26/2008
• Enactment date: 6/26/2008
• Enactment #: 2008-97
• Title: A Resolution accepting the recommendation of the Procurement Division of the Finance Department to the City Manager, approving the decision pursuant to the Request for Proposal to select Ashbritt Environmental and Ceres Environmental as prime contractors and JB Coxwell Disaster Recovery Services as the backup contractor for the Debris Management Services project. Further authorizing the City Manager to negotiate with all three vendors in order to establish a uniform price for services utilizing the lowest pricing submitted by the proposers and to sign and execute a three (3) year contract with the option to renew for two (2) three (3) year periods.

Date	Ver.	Action By	Action	Result
6/26/2008	1	City Commission	adopted by Resolution Number	Pass

Title
A Resolution accepting the recommendation of the Procurement Division of the Finance Department to the City Manager, approving the decision pursuant to the Request for Proposal to select Ashbritt Environmental and Ceres Environmental as prime contractors and JB Coxwell Disaster Recovery Services as the backup contractor for the Debris Management Services project. Further authorizing the City Manager to negotiate with all three vendors in order to establish a uniform price for services utilizing the lowest pricing submitted by the proposers and to sign and execute a three (3) year contract with the option to renew for two (2) three (3) year periods.

RECOMMENDATION OF THE CITY MANAGER
It is recommended that the City Commission accept the recommendation of the City Manager pursuant to the Request for Proposal (RFP) No. 2008.05.05 to select Ashbritt Environmental and Ceres Environmental as prime contractors for Debris Management Services, JB Coxwell Disaster Recovery Services as the backup contractor for the Debris Management Services project. Further authorizing the City Manager to negotiate with all three vendors in order to establish a uniform price for services utilizing the lowest pricing submitted by the proposers and to sign and execute a three (3) year contract with the option to renew for two (2) three (3) year periods.

...BRIEF HISTORY
On May 16, 2008, the Procurement Division of Finance formally advertised, issued and distributed the Debris Management Service Request for Proposal (RFP) No. 2008.05.05 to forty one (41) potential proposers. The non-mandatory pre-proposal meeting was held on May 22, 2008.

On June 12, 2008, ten (10) responses were received; Bergeron Emergency Services, Ceres Environmental Services, Inc, AshBritt, Inc, Phillips & Jordan, Inc, JB Coxwell Disaster Recovery Services, ATL Disaster Recovery, Storm Reconstruction Services (SRS), Inc, DRC Emergency Services, LLC, Crowder Disaster Recovery and D&J Enterprises, Inc. submitt...