City of Coral Gables

File #: 15-4110    Version: 1 Name: Janitorial Services Contract Extension
Type: Resolution Status: Adopted
File created: 8/12/2015 In control: City Commission
On agenda: 8/25/2015 Final action: 8/25/2015
Enactment date: 8/25/2015 Enactment #: 2015-162
Title: A Resolution accepting the recommendation of the Chief Procurement Officer to extend the Citywide Janitorial Services and Products contract with Vista Building Maintenance Services, Inc., pursuant to Section 2-829 of the Procurement Code entitled, “Approval of Change Orders and Contract Modifications”, until January 31, 2016, with extensions at three (3) months intervals as needed thereafter, until the RFP process is completed and a new contract is executed.
Attachments: 1. Signed Resolution 2015-162, 2. Cover Memo.pdf, 3. Resolution, 4. Draft Contract - Exhibit A

Title

A Resolution accepting the recommendation of the Chief Procurement Officer to extend the Citywide Janitorial Services and Products contract with Vista Building Maintenance Services, Inc., pursuant to Section 2-829 of the Procurement Code entitled, “Approval of Change Orders and Contract Modifications”, until January 31, 2016, with extensions at three (3) months intervals as needed thereafter, until the RFP process is completed and a new contract is executed.

 

Body

On August 24, 2010, the City Commission approved a contract to run from October 1, 2010, through September 30, 2013 with Vista Building Maintenance Services, Inc., to provide Citywide janitorial services and products.   This contract also allowed for two (2) one (1) year renewal options with the last extension set to expire on October 1, 2015.

 

In order to provide time for the Request for Proposal (RFP) process to be completed and for a new contract to be approved; and to authorize an extension of the existing contract, it is recommended that the Citywide Janitorial Services and Products contract with Vista Building Maintenance Services, be extended until January 31, 2016.

 

Under Section 2-829 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications,” the current contract with Vista Building Maintenance Services, may be extended by the City Commission.