Title
Cultural Development Board Meeting of June 11, 2020.
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NEW BUSINESS:
a. CULTURAL DEVELOPMENT BOARD RESOLUTION
Dr. Roth requested an amendment to the Cultural Development Board resolution, adding to the Board’s purpose as item (c.) “The Board shall review all grant applications for City funding and make funding recommendations to the City Commission.” In the spirit of encouraging organizations to present cultural programs in the Gables, Ms. Cathers asked the Board to consider deleting the stipulation of having a track record of having presented programs in the City and read the proposed amended resolution aloud. Mr. Pantin asked to include correcting references from “Chairman” to “Chairperson.” The Board agreed and the City Clerk confirmed that the City is now using this title.
Mr. Pantin made a motion to recommend amending the Cultural Development Board resolution as presented and amended. Ms. Burgos seconded the motion, which passed unanimously.
b. ARTS ADVISORY PANEL MEMBER NOMINATIONS
The Board was provided CVs and biography information for two nominations to the Arts Advisory Panel.
CULTURAL GRANTS:
a. FISCAL YEAR 2019-2020
i. Grantee Programs
Prior to the meeting, Board members received a report showing the status of current grantee programs. Staff presented the report and stated that the City Manager has asked staff to address (outstanding grant programs) on a case by case basis. Ms. Cathers stated that some programs will continue to fluctuate based on the current health crisis and venue closures. She went on to describe the options staff is considering for the different organizations and emphasized that staff will not request the return of funds. Ms. Cathers said some organizations have presented virtual programs, scheduled future virtual programs, and re-scheduled events in anticipation of venues opening. Two organizations reported cancelling programs for this fiscal year, but also did not apply for the current grant opportunity. Staff reported that all grantee organizations have been receptive and have kept in contact with the City.
ii. Final Reports
Staff provided a report of Cultural Grant Final Reports that were submitted late and those that are pending review. The Board was asked for direction whether to have the late submissions reviewed administratively or assigned to different Board members. It was noted that the three organizations pending Final Reports will not be eligible for the next grant cycle. With no further discussion, the Board unanimously agreed to have staff administratively review the late submissions.
b. FISCAL YEAR 2020-2021
It was reported that Board members participated in a test call on Zoom to review how the grant and scoring process will work this year. Ms. Cathers stated that she will make initial remarks at the beginning of the meeting to explain how the review and scoring process and will then hand it over to the Chair. After discussion of each application, the Board agreed that scores will be read out loud and scores may be changed at that time prior to reading the final average score of the Board.
ART IN PUBLIC PLACES UPDATES:
a. UPDATES
The Board was provided with a list of current and pending City and private developer Art in Public Places projects along with the status of each one.
b. ILLUMINATE CORAL GABLES
Staff reported that Illuminate Coral Gables (ICG) is moving forward with a reduced, but significant exhibition. Ms. Cathers said she has been working closely with ICG and the Miami-Dade County Public School Board on a project with Carlos Estevez designed for accessibility to all school children. She said the School Board has enthusiastically embraced the project and is actively working on curriculum to include as an option for art teachers throughout the County. The project, she continued, is multi-tiered to include virtual lessons, a hands-on art activity, display of the artworks in empty storefronts along Miracle Mile, and a socially distanced performance element.
OLD BUSINESS:
There was no old business.
CITY COMMISSION ITEMS:
Staff advised that the budget workshop will take place on Wednesday, July 15th. Dr. Roth asked staff to email Board members when the City budget draft is available to the public.
Billy Urquia reminded Board members to complete their financial disclosure statements and return them to the City Clerk’s office.
DISCUSSION ITEMS:
There were no discussion items.
ITEMS FROM THE SECRETARY:
There were no items from the Secretary.
The Board temporarily adjourned at 8:58 a.m.
FY2020-2021 CULTURAL GRANT APPLICATIONS - REVIEW & SCORING:
Dr. Roth called the FY2020-2021 Cultural Grant Review & Scoring meeting to order at 9:00 a.m.
Ms. Burgos made a motion to accept the Board’s FY2020-2021 Cultural Grant application scores as presented. Mr. Pantin seconded the motion, which passed unanimously.
Ms. Burgos made a motion to recommend Cultural Grant funding allocations based on the use of a multiplier for applications scoring 80 points and higher, with a greater percentage going to Coral Gables Based organizations as noted in the minutes. Dr. Mayorga seconded the motion, which passed unanimously.
Dr. Alvarez-Perez made a motion to include language within the grant agreement that directs grantees to provide virtual programming in the event of unforeseen venue closures. Ms. Horwitz seconded the motion, which passed unanimously.