Title
Coral Gables Library Advisory Board Meeting of August 11, 2010
Body
The meeting was called to order by Chairman, Kendell Turner at 3:10 p.m. The roll was taken and a quorum was present. A motion was made to adopt the minutes from the June 9, 2010 meeting as written. The motion was seconded, voted upon and passed with a unanimous vote.
COMMITTEE REPORTS:
PUBLICATIONS & PUBLICITY: Kendell Turner mentioned the Library’s Historic Designation should be publicly recognized. Amy Kutell suggested having a reception with a focus of attention on the recent process of the Historic designation and why it is important. Kutell added that maybe Grace Armada or Marni Ardito could use this opportunity to convey the importance of libraries in our community. Kutell also recommended associating the reception with the “Ten by Ten Challenge.” This event is sponsored by the Friends of the Library and challenges 10,000 people to donate $10 by 10/10/10. Combining these events would help increase the number of attendees and encourage donations. Kendell Turner suggested inviting organizations interested in both preservation and libraries. She also mentioned advertising via e-Blast, Gables Home Page and Coral Gables Newspaper.
Ileana Davis offered to translate an article and have it published in Diario Las Americas. Kendell Turner offered to have the article approved by Public Affairs.
Marni Ordito informed that evening events must be approved by Silvia Mona Ona and Amy Kutell offered to e-mail Silvia. Dan Keys suggested asking Silvia if the reception could be partially sponsored by the Miami Dade Library System.
Kendell Turner pointed out the date of the reception should be before October 10, 2010, and Pam Admire suggested September 23, 2010, the beginning of autumn. Kendell Turner and the other board members confirmed this date to be appropriate.
Amy Kutell reminded that invitations will need to be printed and Kendell Turner mentioned the drinks and hor d’oeuvres could consist of tea or lemonade with fruits and cheese. Ileana Davis volunteered to donate a case of wine.
Amy Kutell inquired about any donations received, could they go to the board for future events and other expenses? Kendell Turner mentioned that the Historic Preservation Board has a trust fund and a record could be kept of the donations received. Dan Keys stated he would look into it.
LIBRARY REPORT: Marni Ardito reported the summer reading program ended on July 24, 2010, and that it was a very big success. She mentioned more people attended this year then the previous year. Three hundred children registered and 900 completed reading logs were received. Also, the new computer system, Polaris, has started and as a result they are in a transition stage.
LIBRARY MAINTENANCE & BUTTERFLY GARDEN: Dan Keys reported that supplemental landscape maintenance is being provided as necessary. Marni Ardito mentioned that the base of the Butterfly Sculpture case was stained and Dan Keys informed everyone the plaque was also there. Kendell Turner added the children have been very much attracted to the butterfly and the parents have been very responsive to it. She stated, “It is a real success.”
LIBRARY HISTORY: Dan Keys presented a plaque in which the Historic Preservation Board certifies the Historic designation of the Coral Gables Branch Library. As Kendell Turner read the plaque, she pointed out a few modifications that were needed. The address should read “Coral Gables, Florida” and the title should read “The Coral Gables Sub regional Branch Library.”
NEW BUSINESS: None
ANNOUNCEMENTS: None
BOARD ITEMS/CITY COMMISSION UPDATE: None
CITY PROJECTS UPDATE: Kendell Turner inquired about and Dan Keys informed the Board that there is a proposal to install a median on Segovia Street and that the plans for it are not yet finalized. Amy Kutell asked if there had been a final verdict on the Somerset Academy. Dan Keys mentioned that he thought that the City had approved 110 students and that they were working towards seven hundred students.
Amy Kutell pointed out there is a garbage can by the parking lot that is overflowing and has an unpleasant appearance. Dan Keys mentioned it should be serviced by the Library’s custodial staff.
Pam Admire made the motion to adjourn, Amy Kutell seconded the motion and being no further business, the meeting was adjourned at 3:25 p.m.