Title
A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to award RFP 2026-011 Disaster Debris Removal Services to the three (3) highest ranked responsive-responsible proposers in rank order: Ashbritt, Inc., (Primary), CrowderGulf Joint Venture, Inc., (Secondary), and Ceres Environmental Services, Inc. (Tertiary), pursuant to Section 2-763 of the Procurement Code entitled “Contract Award”.
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The purpose of this RFP is to establish a contract for Disaster Debris Removal Services with a qualified and experienced professional firm (“Proposer”), readily available to provide the services outlined in this solicitation, in accordance with Federal Emergency Management Agency (FEMA) policies, procedures, and directives; Federal law, regulations, and executive orders; and State / Local law and regulations.
On March 20, 2026, the Procurement Division of Finance formally advertised, issued, and distributed Disaster Debris Removal Services, Request for Proposals (RFP) 2026-011. One hundred and twenty-six (126) prospective proposers were notified of the RFP package from INFOR, the City’s web-based e-procurement system.
On April 20, 2026, ten (10) firms responded in response to the RFP: Ashbritt, Inc., Ceres Environmental Services, Inc., CrowderGulf Joint Venture, Inc., CTC Disaster Response, Inc., DRC Emergency Services, LLC, EDS Holdco, LLC, Looks Great Services of MS, Inc., Phillips Environmental, LLC, Superior Landscaping and Lawn Service, Inc, and TFR Enterprises, Inc.
The responses were reviewed by the Procurement Division in order to determine responsiveness to the requirements of the RFP. During the responsiveness review, it was determined by Procurement, after consulting with the City Attorney’s Office, that DRC Emergency Services, LLC, was deemed non-responsive based on failure to provide the required bid bond, as required in Section 1.3 of the RFP. EDS Holdco, LLC, Phillips Environmental, LLC and Superior Landscaping and Lawn Service, Inc. were deemed non-responsive based on their failure to demonstrate the Section 3 - minimum years of experience qualification requirements. The Procurement Division finalized its’ due diligence process and confirmed that Ashbritt, Inc., Ceres Environmental Services, Inc., CrowderGulf Joint Venture, Inc., CTC Disaster Response, Inc., Looks Great Services of MS, Inc., and TFR Enterprises, Inc. are responsive to the requirements of the RFP and responsible bidders.
On May 27, 2026, the Evaluation Committee convened to review the six (6) responsive and responsible proposals and ranked the firms in the following order: Ashbritt, Inc. (top ranked), CrowderGulf Joint Venture, Inc. (second ranked), Ceres Environmental Services, Inc. (third ranked), TFR Enterprises, Inc. (fourth ranked), CTC Disaster Response, Inc. (fifth ranked), and Looks Great Services of MS, Inc. (sixth ranked). The Evaluation Committee recommended that the City negotiate with Ashbritt, Inc., (Primary), CrowderGulf Joint Venture, Inc., (Secondary), and Ceres Environmental Services, Inc. (Tertiary), to provide the requested services for an initial three (3) year term with two (2) one (1) additional year periods.
The Committee further recommended that, if negotiations fail with any of the top three proposers, negotiations should proceed with the next three (3) ranked firms, TFR Enterprises, Inc. (fourth ranked), CTC Disaster Response, Inc. (fifth ranked), and Looks Great Services of MS, Inc. (sixth ranked) until an Agreement satisfactory to the City is achieved.
The Chief Procurement Officer recommends accepting the Evaluation Committee’s recommendation to award and negotiate an agreement with Ashbritt, Inc., (Primary), CrowderGulf Joint Venture, Inc., (Secondary), and Ceres Environmental Services, Inc. (Tertiary), for RFP 2026-011 Disaster Debris Removal Services for an initial period of three (3) years with the option to renew for two (2) additional one (1) year period in an amount not to exceed the available budget or utilize an alternate method to negotiate a contract that is satisfactory to the City.
Recommended Action
Approve