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Resolution accepting the recommendation of the Chief Procurement Officer pursuant to Section 2-583 to waive the Procurement Code to award a contract to Cherry Lake Tree Farm for the purchase and installation of 202 (two hundred and two) container grown oak trees (300 gallon size) as part of the Segovia Streetscape Improvement Project in the amount of $113,928.00 (one hundred thirteen thousand nine hundred twenty-eight dollars).
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The Segovia Streetscape Improvement Project Invitation For Bid (IFB) calls for the purchase and installation of 202 (two hundred and two) container grown oak trees (300 gallon size) as an additive alternate in the swale on Segovia Street. The additive alternate offered by McBayne's Construction and Renovation, Inc., the lowest responsive-responsible bidder for the base bid of Segovia Streetscape Improvement Project, did not provide container grown oak trees required under the plans, instead field grown ("ball and burlap") oak trees were offered. As a result, the additive alternate offered by McBayne's Construction and Renovation, Inc., was rejected under the terms of the IFB.
However, the Public Works Department obtained pricing on container grown oak trees (300 gallon size) from various tree farms in Florida and has negotiated a price of $564.00 per oak tree for a total amount of $113,928 (one hundred thirteen thousand nine hundred twenty-eight dollars) from Cherry Lake Tree Farm of Groveland, Florida. The Procurement Division of Finance has reviewed the pricing from Cherry Lake Tree Farm and recommends that it be accepted as the lowest and best price for this type of oak tree.
It is further recommended pursuant to Section 2-583 that the Procurement Code be waived for the purchase and installation of 202 (two hundred and two) container grown oak trees (300 gallon size) from Cherry Lake Tree Farm without a formal bid, in order to take advantage of the $564.00 per oak tree price, and to allow for the timely installation of these oak trees in coordination with the Segovia Streetscape Improvement Project.