Title
A Resolution of the City Commission accepting a recommendation of the City Manager to authorize the award of a purchase and service agreement with Earth Power Solutions, Inc. as a sole source procurement in an estimated amount of $121,836, pursuant to Section 2-689 of the City’s Procurement Code.
Lobbyist: N/A
Body
The city has five Eaton Uninterpretable Power Supplies (UPS) that provide backup power for the primary and secondary 911 dispatch centers including the City's network data center. These UPS units are critical components that keep the public safety 911 and radio systems running during power interruptions.
It is necessary to maintain this equipment through a direct service agreement with an authorized representative of Eaton Corporation. Earth Power Solutions Inc (EPSI) is the designated authorized Eaton dealer for our area and is qualified to provide the necessary equipment and service required.
The cost to acquire the maintenance services for this year will be in the estimated amount of $28,619.09 and the Police Department is seeking on-going annual approval for this maintenance fee or in an amount not to exceed the available budget while the units are in use.
The Police Department is also seeking approval for the purchase of new battery replacement items for some end-of-life units at one of the sites at the cost of $19,915.19 utilizing funds budgeted and allocated for this use.
And lastly, several UPS components at three radio sites (2800 Ponce Radio, 10 Edgewater Drive Radio and Fire Station #3 Radio sites) have reached the end of their useful hardware life (exceeds fourteen (14) years). It has been determined that in order to keep the system operational, it is necessary to replace the complete UPS systems at these sites in an estimated cost of $73,301.40
Recommended Action
That the City Commission accepts the recommendation and authorizes the City Manager to enter into a purchase and service agreement with Earth Power Solutions, Inc., in an amount not to exceed the available budget and to cover on-going maintenance needs pursuant to Section 2-689 of the City’s Procurement Code.