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Resolution accepting the recommendation of the Chief Procurement Officer pursuant to Section 2-583 of the Procurement Code entitled “Application of the Code” to waive the Procurement Code to award a contract to Cherry Lake Tree Farm in the amount of $217,080 for the purchase and installation of eighty-two (82) container grown (670 gallon size) oak trees and related irrigation system as part of the Segovia Streetscape Improvements Project.
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The Segovia Streetscape Improvements Project Invitation For Bid (IFB 2010.09.27) calls for the purchase and installation of eighty-two (82) container grown (670 gallon size) oak trees for the Segovia Street median. The trees submitted as part of the base bid offered by William’s Paving Company, Inc., the lowest responsive and responsible bidder for the Segovia Streetscape Improvements Project, were instead non-compliant field grown (ball and burlap) oak trees. As a result, this base bid item for oak trees was rejected under the terms of the IFB.
In lieu of the base bid for oak trees and related irrigation system, the Public Works Department obtained pricing on 82 (eighty-two) container grown oak trees (670 gallon size) from various tree farms in Florida and has negotiated a price of $2,100 per oak tree (delivered and installed) for a total amount of $172,200 from Cherry Lake Tree Farm of Groveland, Florida. In addition, Public Works has also negotiated a price with Cherry Lake Tree Farm to install a related irrigation system included in the project prior to planting the trees in the amount of $44,880.
The Procurement Division of Finance has reviewed the pricing from Cherry Lake Tree Farm, for the oak trees and related irrigation system and recommends that it be accepted as the lowest and best price available. This is the same tree farm that the Commission authorized the purchase of 300 gallon container grown trees that will be installed in the Segovia Street swales as part of the Segovia Streetscape Project.
It is further recommended pursuant to Section 2-583 of the Procurement Code entitled “Application of Code” that the Procurement Code be waived for the purchase and installation of 82 (eighty-two) container grown oak trees (670 gallon size) and related irrigation system from Cherry Lake Tree Farm for a total amount of $217.080 without a formal bid, in order to take advantage of the negotiated prices for oak trees and related irrigation system, and to allow for the timely installation of these oak trees in coordination with the Segovia Streetscape Improvements Project.